Destination Wedding Checklist

Destination Wedding Checklist

6-12 Months Prior to Wedding Date:

_____Decide if destination wedding will include

A legal ceremony or only symbolic.

_____Discuss your wedding day vision with our


_____Determine wedding location & resort

_____Establish budget for wedding, reception &

Travel based on estimated number of


_____Confirm wedding date and location with


_____Secure your preferred wedding package

with deposit, if required.

_____Decide with the help of our experienced

agents if you need to block rooms or if

you can use one of our wedding promos

for your guests reservations.

_____Apply for a passport, if you do not have

one and gather any paperwork required

for a legal ceremony, if selected.

_____Reserve any wedding vendors; musicians,

photographers, florists, videographer,

cigar roller, fire dancers, etc.

_____Send out your Save-the-Date or create

your wedding website with details.


4-6 Months prior:


____Create your wedding vision with theme,

colors, décor and any special details that

may need to be secured or shipped.

____Submit photos to on-site coordinator for

floral arrangements and decorations so

they can be quoted.

____Arrange any additional wedding events,

welcome party, rehearsal dinner, group



2-3 Months Prior:


_____Follow up with any guests not yet


_____Create a song list for wedding and/or


_____Make seating chart for reception, if


_____Make sure any legal paperwork has been


_____Determine cocktail and/or dinner menus.


_____Final payment for all travel due 60-45

days prior.

_____Make arrangements for welcome bags, if

you are providing.


1 Month Prior


_____Review final wedding details and costs

with on-site wedding coordinator.

_____Book any salon or spa appointments,

including trials at the resort for bridal

party and any guests.

_____Review final guest list and have count and

list submitted to on-site coordinator.


2-7 Days Prior:


_____Arrive at the resort, based on your resort

and their wedding requirements.

_____Meet with on-site coordinator to review

final details and do a property walk about

of your selected wedding locations.

_____Hang wedding garments upon arrival.  If

they do not hang out, have the

coordinator send out for steaming.

_____Have a special couple’s massage or

romantic dinner on the beach!


1-2 Days Prior:


_____Have a welcome cocktail party or rehearsal dinner

_____Bride & Groom; get a good night’s sleep before

the big day.


Wedding Day:

_____Relax, Breathe, smile…let the on-site coordinator

work her magic.  She’ll check-in throughout the

day and will take care of everything!

_____Enjoy room service breakfast

_____Go to your hair and make-up appointment taking

along any veil or hair accessory.

_____Let you family and friends know how much you

appreciate their attendance.